Business Process Automation · London
We build automation that fits the way your business already runs, connecting the systems you use and taking over the repeated work in invoicing, client onboarding, approvals, reporting and document handling.
Solutions we've built power teams at:
The worry with process automation is that it cannot handle the exceptions your business has, or that mapping them takes longer than the build. We have delivered more than 50 projects and know what makes an automation succeed.
We start with a call about the process you want to change, how it runs today and what it costs you in time. You leave with a clear view of whether automation suits it, and we will say plainly when automating it is not worth doing.
Before anything is built and before you commit any money, you get a written scope with a fixed price against it, the hours the automation removes each month, and the point at which the saving covers the cost. Nothing starts until you are happy with all three.
The work is divided into milestones written into the contract, each one a working part of the process you can use. Payment falls due as each milestone is delivered rather than in advance, which keeps the risk of the build on our side instead of yours.
Processes change, and so do the systems around them. We stay available afterwards to adjust what has been built as your business changes, fix anything that breaks, and extend the parts that are saving you the most. Continued support is not a condition of keeping what has been built.
Most automation work happens inside systems a business already relies on, so it is scoped around the process rather than around the technology.
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Orders, stock and financial records usually sit in SAP, Dynamics 365 Business Central, NetSuite or Sage, and any automation has to read from and write back to them correctly.
Sales and service processes usually run through Salesforce or HubSpot, which is why so much automation is built around the CRM rather than alongside it.
Automation pays for itself fastest where money moves, so invoicing, payment chasing and reconciliation in Xero, Sage or QuickBooks are common first projects.
Stock, picking and despatch run through systems such as Linnworks, Unleashed and Cin7, alongside the carrier interfaces that produce labels, tracking and proof of delivery.
An order arriving in Shopify, WooCommerce, Amazon or eBay triggers most of what follows, so connecting the storefront to finance, stock and dispatch removes the re-keying between them.
An automation has to run somewhere dependable, so we host on AWS or Azure depending on how you already buy software, and on Supabase where a smaller build warrants neither.
Some systems offer no way in and some rules exist only in your business, and both are cases for writing the automation in Python rather than configuring a platform.
Reading an invoice, sorting an email or summarising a form needs interpretation rather than a fixed rule, and these models handle those steps under human review.
These are the systems that come up most often rather than the limit of what we work with. If your process runs on something older, more specialist or built in-house, we can still connect to it.
Real reviews from clients we have delivered for, on Clutch and elsewhere.
The enthusiasm, understanding of our mission, and passion from the first few minutes of the call were the deciding factors in choosing CodeLeap. Within 3 months of our app launching, we had over 1,500 downloads, appeared in leading publications from Forbes, The Metro, Marie Claire, Women's Fitness and many more, and started raising further investment.
They are incredibly diligent in the quality of work they produce, and go above and beyond when it comes to solving issues faced within the project, and to ensure we meet strict project deadlines. You never feel like you are one of many clients, and they ensure they are always there to help with any need you have, no matter how big or small.
CodeLeap made me feel like my options were limitless in terms of what could be achieved, which was critical to me as we were creating something very unique. I'm glad I chose Codeleap over a large corporation as the personable approach resulted in a smooth and pleasant experience.
Working with CodeLeap was a very good experience from both a professional and personal point of view. These people know what they are doing and are both efficient and clever and made a good partner. I wouldn't hesitate to recommend CodeLeap.
CodeLeap adds so much value and goes above and beyond what I expected. CodeLeap's team is very flexible with all the different requests we've put in front of them. They've also been great with the whole business side of things, and being able to forecast for this industry is really helpful. Overall, I'm completely satisfied with their work — they've been incredibly helpful.
Their flexibility and focus on quality were outstanding.
Marcelo has been wonderful throughout the process and we are very happy.
Absolutely FANTASTIC. This is very much what I had in mind. We're very pleased with your team, thank you all very much.
£1,500 – £5,000
Book a free consultation£2,000 – £10,000
Book a free consultationFrom £10,000
Book a free consultationEverything you might want to know before starting a project with us.
Most single-process automation projects fall between £2,000 and £10,000, with a mapping and costing exercise beforehand running from £1,500 to £5,000. Larger programmes covering several processes start at £10,000. What moves the figure is the number of systems involved, how clean the data in them is, and whether any of them lack a usable interface.
A single process typically takes four to eight weeks from agreed scope to live use, and a mapping exercise two to four weeks before that. A programme covering several processes runs in phases over several months, with each phase live before the next begins. Legacy systems and slow access to data are what usually extend a timeline.
Yes, in almost all cases. Automation is normally built around the systems a business already runs, such as ERP, CRM, accounting, warehouse and logistics software, using the interfaces those products publish. Where a system has none, the work is done through its database or a custom service instead, which costs more but is rarely impossible.
You do. All code and intellectual property passes to you on payment, along with the accounts and credentials the automation runs on. Another firm could therefore take it on, and continued support is not a condition of keeping what has been built. Documentation is handed over with the work.
Running costs sit apart from the build and are usually modest. They cover hosting, any platform subscriptions the automation depends on, and usage charges where an AI model is involved, which vary with volume. These are estimated during scoping, so the figure is known before the build starts rather than after.
A small, experienced team of designers, engineers and problem-solvers working closely with you from first idea to final delivery.
Victor
CTO / Co-Founder
Vivian
COO / Co-Founder
Matt
Project Manager
Amábili
Designer
Konrad
Sales Representative
Kenzo
Tech Lead
Paulo
Tech Lead
Marcelo
Project Manager
Felipe
Tech Lead
Vinny
Advisor
Laura
Commercial Analyst
Takuya
Tech Lead
Rafael
Frontend Developer
Caio
Frontend Developer
Kaella
Backend Developer
Guilherme
Backend Developer
Mario
Designer
Leonardo
Frontend Developer Intern
Our team of experts can help you evaluate innovation opportunities for your business.
Prefer to reach us directly? Email us at hello@codeleap.co.uk or call us at +44 (0) 330 122 1101
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